Inventory Coordinator

The Inventory Coordinator has a lead role in the handling, tracking and maintenance of all inventory and event materials.  Relies on experience and judgment to plan and accomplish goals in a timely manner.


  • Meets with the Inventory Team in coordinating the transportation of inventory to and from event venues
  • Assist the Inventory Team in the preparation, production, setup & breakdown of events
    • Acts as the Inventory Lead on events where necessary
    • Assists the Production Team in managing vendor load outs post event where necessary
  • Loads and unloads event inventory at warehouse
  • Oversees the upkeep and general maintenance of the REM work vehicle
  • Obtains instructions for the disposition or handling of inventory post event
  • Works alongside the Senior Inventory Manager in managing all inventory request checklists
    • Pulling inventory, fulfilling orders, identifying overlaps
    • Coordinates all shipments/tracks returns
    • Ensures that all inventory was returned to the warehouse post event
    • Assist with upkeep of Inventory Catalog
  • Exhibits leadership in continuing all warehouse functions while other Inventory Team members are traveling/out of office
    • Is able to work independently and take initiative on various projects
    • Leads in the receiving of all deliveries, informs Production where necessary
  • Assist in the organization and maintenance of warehouse facility
  • Works in conjunction with the Inventory Assistant, and is accountable for ensuring that all inventory is cleaned and in great condition prior to being delivered on-site


  • College degree preferred with a minimum of four years of directly related work experience
  • Able to work long hours including nights, weekends & overnights
  • Must have own vehicle
  • Ability to multi-task and prepare for several events simultaneously
  • Exceptional organizational skills
  • Able to communicate (verbally and in writing) in a professional manner
  • Physical dexterity with the ability to lift up to 75 lbs.
  • Strong knowledge of Microsoft office
  • Anticipates issues and is able to resolve them quickly
  • Demonstrates a positive, can-do attitude with all assignments

About Us

Rafanelli Events is the premier event planning and design company in New England and throughout the East Coast with expertise in non-profit fundraising galas, private parties, weddings, and corporate celebrations.  Headed by CEO Bryan Rafanelli, the company has offices in Boston, New York City, and Palm Beach.

This is a part-time hourly position.

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