Production Manager
The Production Manager leads and manages all pre-production and set up and breakdown of assigned events under the supervision of and in partnership with the Production Coordinator, Event Producer and Creative Team.
Responsibilities:
- Creates and updates all production-related documents including design notes, site visit notes, floor plans, production schedule, call list, transportation schedule, inventory requests, staffing plan and schedule and all other printed materials used in production
- Coordinates all facets of design presentations including the creating PowerPoint Presentations, rental orders, décor purchases, and set-up and break-down
- Sources venues, décor, linens, entertainment, stationery, welcome bags, etc. and obtains pricing and availability for all items
- Places orders with vendors and companies for all rentals, linens, and specialty décor
- Vendor Management: Obtains Vendor Referral Fees, Certificates of Insurance and NDA Agreements
- Interprets the vision of Creative Director as tangible design and décor while ensuring this vision fits within budget, venue and production timeline
- Creates and submits appropriate documents to City departments to ensure compliance with applicable regulations and laws
- Manages onsite set up, build, and break down of events; oversees all aspects of the venue, on-site vendors, and production staff
- Oversees all administrative tasks pertaining to assigned events: schedules and attends design meetings, vendor meetings, site visits, submits all debits, purchase orders, and check requests in a timely manner
- Trains and supervises interns and production assistants required for events
- Collects all final invoices from vendors and assists the Event Producer with event budget reconciliations following each event
- Participates in post-event evaluations to determine how future events could be improved
- First on site/ last on site – or responsible for person(s) designated to be first/last on site
Requirements:
- Bachelor’s degree required
- A minimum of one to three years of experience in event production
- Strong organization, communication and project/time management skills
- Knowledge of business and management principles involved in planning, resource allocation, production methods, and coordination of people and resources
- Ability to work under pressure deadlines and prioritize multiple projects
- Self-motivated and results oriented
- Strong attention to detail
- Possesses high work motivation, commitment, follow through, initiative and achievement
- Overtime, nights and weekends required
- Ability to travel (approximately 25%)
- Ability to lift objects up to 25 lbs
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook
- Works on average 50 hours per week (80% billable)
- Works independently with some supervision
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