Accounting Associate

Accounting Associate performs a variety of general accounting and administrative support tasks. This position is a salary, full-time position with benefits.


    • Accounts Payable, enter company overhead bills, allocate expense to the appropriate job and budget lines
    • Work closely with event staff to resolve vendor discrepancies, reconcile statements, respond to vendor inquiries, research and correct billing discrepancies
    • Reconcile credit card statements bi-weekly, work closely with cardholders to make sure all transactions are entered in a timely manner, and prepare bi-monthly progress updates for Management. Assist Accounting Supervisor to ensure supporting documentation is received, and transactions are in compliance with company policies  
    • Manage temp labor payroll process, primary contact for third party payroll service communication
    • Maintain vendor W9 forms and independent contractor files – assist with 1099 & 1096 forms annually
    • Assist with weekly check run, ensure vendor bill details reconcile with checks prior to distribution, and maintain AP files
    • Record customer payments and make bank deposits
    • Assist with financial statement and sales tax audits, this includes gathering documents and reports requested by auditors
    • Manage distribution of office equipment; log and distribute computer equipment (laptops) and portable Wi-Fi devices
    • Assist onboarding new employees; set-up new employee email, VPN access, phone, scan folder and other account access
    • Update company distribution lists and internal employee documents
    • Place supply orders for the Boston team
    • Maintain an inventory of office and kitchen supplies; order supplies and verify supply orders when they are received
    • Review time cards and send out reminders to staff if they aren’t up-to-date on Wednesday afternoons
    • Manage vendor insurance documentation; reach out to vendors to request updated insurance forms.  Work closely with Production Managers to make sure necessary insurance tracking reports are completed and forms are received for all on-site vendors; assist with securing special event insurance policies and REM COIs
    • Assist with other various accounting and vendor research projects/reports as needed
    • Answer phones as part of phone pool and direct all incoming calls to appropriate staff
    • Assist with greeting office visitors and with preparation for client meetings
    • Sort and distribute incoming mail


Bachelor’s degree or higher preferred, minimum of 2 years’ experience in a similar role.  Excellent organizational and communication skills, thorough and confidential, able to work independently and as a supportive team player. Strong attention to detail and ability to multi task.  Qualified candidates must be proficient in QuickBooks and Excel.

Apply for this position