Careers

Accounting Associate performs a variety of general accounting and administrative support tasks. This position is a salary, full-time position with benefits.

RESPONSIBILITIES

• • Accounts Payable, enter company overhead bills, allocate expense to the appropriate job and budget lines
  • Work closely with event staff to resolve vendor discrepancies, reconcile statements, respond to vendor inquiries, research and correct billing discrepancies
  • Reconcile credit card statements bi-weekly, work closely with cardholders to make sure all transactions are entered in a timely manner, and prepare bi-monthly progress updates for Management. Assist Accounting Supervisor to ensure supporting documentation is received, and transactions are in compliance with company policies  
  • Manage temp labor payroll process, primary contact for third party payroll service communication
  • Maintain vendor W9 forms and independent contractor files – assist with 1099 & 1096 forms annually
  • Assist with weekly check run, ensure vendor bill details reconcile with checks prior to distribution, and maintain AP files
  • Record customer payments and make bank deposits
  • Assist with financial statement and sales tax audits, this includes gathering documents and reports requested by auditors
  • Manage distribution of office equipment; log and distribute computer equipment (laptops) and portable Wi-Fi devices
  • Assist onboarding new employees; set-up new employee email, VPN access, phone, scan folder and other account access
  • Update company distribution lists and internal employee documents
  • Place supply orders for the Boston team
  • Maintain an inventory of office and kitchen supplies; order supplies and verify supply orders when they are received
  • Review time cards and send out reminders to staff if they aren’t up-to-date on Wednesday afternoons
  • Manage vendor insurance documentation; reach out to vendors to request updated insurance forms.  Work closely with Production Managers to make sure necessary insurance tracking reports are completed and forms are received for all on-site vendors; assist with securing special event insurance policies and REM COIs
  • Assist with other various accounting and vendor research projects/reports as needed
  • Answer phones as part of phone pool and direct all incoming calls to appropriate staff
  • Assist with greeting office visitors and with preparation for client meetings
  • Sort and distribute incoming mail

REQUIREMENTS

Bachelor’s degree or higher preferred, minimum of 2 years’ experience in a similar role.  Excellent organizational and communication skills, thorough and confidential, able to work independently and as a supportive team player. Strong attention to detail and ability to multi task.  Qualified candidates must be proficient in QuickBooks and Excel.