Career: Production Manager

JOB SUMMARY 

The Production Manager leads and manages all pre-production and set up and breakdown of assigned events under the supervision of and in partnership with the Production Coordinator, Event Producer and Creative Team.

RESPONSIBILITIES

  • Creates and updates all production-related documents including design notes, site visit notes, floor plans, production schedule, call list, transportation schedule, inventory requests, staffing plan and schedule and all other printed materials used in production
  • Coordinates all facets of design presentations including the creating PowerPoint Presentations, rental orders, décor purchases, and set-up and break-down
  • Sources venues, décor, linens, entertainment, stationery, welcome bags, etc. and obtains pricing and availability for all items
  • Places orders with vendors and companies for all rentals, linens, and specialty décor
  • Vendor Management: Obtains Vendor Referral Fees, Certificates of Insurance and NDA Agreements
  • Interprets the vision of Creative Director as tangible design and décor while ensuring this vision fits within budget, venue and production timeline
  • Creates and submits appropriate documents to City departments to ensure compliance with applicable regulations and laws
  • Manages onsite set up, build, and break down of events; oversees all aspects of the venue, on-site vendors, and production staff
  • Oversees all administrative tasks pertaining to assigned events: schedules and attends design meetings, vendor meetings, site visits, submits all debits, purchase orders, and check requests in a timely manner
  • Trains and supervises interns and production assistants required for events
  • Collects all final invoices from vendors and assists the Event Producer with event budget reconciliations following each event
  • Participates in post-event evaluations to determine how future events could be improved
  • First on site/ last on site – or responsible for person(s) designated to be first/last on site

REQUIREMENTS

  • Bachelor’s degree required
  • A minimum of one to three years of experience in event production
  • Strong organization, communication and project/time management skills
  • Knowledge of business and management principles involved in planning, resource allocation, production methods, and coordination of people and resources
  • Ability to work under pressure deadlines and prioritize multiple projects
  • Self-motivated and results oriented
  • Strong attention to detail
  • Possesses high work motivation, commitment, follow through, initiative and achievement
  • Overtime, nights and weekends required
  • Ability to travel (approximately 25%)
  • Ability to lift objects up to 25 lbs
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Works on average 50 hours per week (80% billable)
  • Works independently with some supervision

SUPERVISES

  • Production Coordinators, Production Assistants, Interns, and Volunteers

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